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Why should I hire a meeting planner?


Q: What is a meeting planner?


A: A meeting planner is a professional who is hired on a contractual basis to fulfill the needs of a client planning a convention/congress, conference, meeting, incentive travel program or special event.


Q: Why should I hire a meeting planner?

A:Working with a professional meeting planner will save you time and money.
We pull the strands together so seamlessly that people forget IMP was involved.


Q: What are the benefits of hiring a meeting planner?

A: Meetings are a primary communication vehicle and a critical component of an organizationís success. Professional planning and management skills are required to accomplish your organizationís goals and deliver a substantial return on investment.


Q: How do I work with a meeting planner?

A: You utilize a meeting planner like you would any other professional, such as a lawyer or an accountant, to accomplish your goals.


Q: What is a Certified Meeting Professional (CMP)?

A: To become a Certified Meeting Professional, you must qualify to take an examination given by the CLC (Convention Liaison Council), a consortium of 26 organizations representing the convention, meeting, trade show and exposition industry, and travel and tourism generally. Recertification is required every five years.


Q: How much does it cost to hire a meeting planner?

A: Meeting planners employ billing structures similar to other professional consultants. They may charge on an hurly or daily basis , by project or based on a retainer.


Q: How much lead-time do you need?

A: As little or as much time as you can give us. It is preferable to have 3 to 6 months for a small to medium size meeting (500 or less) and 6 to 12 months or longer for a large meeting (over 500).


Q: What size meetings do you plan?

A: No meeting is too small or too big. Our smallest program was for 10 people ,and our largest was for 2,500


Q: What qualifications should I look for?

A:
  • Certified Meeting Professional (CMP) designation. References from current or past clients. (Available upon request)
  • Years in the meeting industry. (Pro Planners was formed in 1996)
  • Still continues education in Industry-related college and/or university courses
  • Association affiliations. (Pro Planners is a member of: MPI (leading trade association), heresChicago)

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