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Site Research

Pro Planners will research the potential site to select the one that not only meets your requirements but also enhances your program. In addition, Pro Planners negotiates your best possible contracts for you to receive the maximum value on sleeping rooms, meeting/exhibit space, food and beverage, extra services and all terms and conditions of the contract. We
are seasoned negotiators. In addition we will…

  • Contact prospective host sites based on the event's requirements.
  • Perform detailed site inspections.
  • Negotiate site contract.
  • Secure location.

Hotel Negotiations

As the industry leader, we guarantee that the prices we negotiate on your behalf will be as low as or lower than you could arrange on your own.You are assured of accurate, liability-reducing contracts when you use Pro Planners Inc.'s contract services. Pro Planners Inc.'s is at your service to review your contract, not as a legal advisor, but to determine prevailing industry standards to help ensure your protection.

Supplier Management

Save even more time and avoid frustration by allowing Pro Planners Inc. to help select and contract the best suppliers in the industry to help with your event. Pro Planners Inc.'s will assist you in locating the services that you need for your conference and eliminate the numerous phone calls required to locate potential service providers. We will also assist you in the RFP, selection and contract process, and with the management of your suppliers in both the pre-planning and on-site stages. There are typically no fees for using our supplier services. Pro Planners Inc. is compensated by commissions from suppliers. Here are a few of the areas where we can find the right supplier for you, at the right price!

  • Audio/Visual Services
  • Ground Transportation
  • General Service Contractors
  • Destination Management Companies
  • Off-property Events
  • Entertainment
  • Speakers
  • Registration Personnel
  • Photographers
  • Security
  • Office Equipment Rental